Job Summary
Docol Group is seeking a reliable and detail-oriented Fleet Assistant to support the effective management of company vehicles and site equipment. The role involves coordinating maintenance and repairs, monitoring fuel usage, supporting equipment mobilization to site, liaising with drivers, operators, workshops, and internal departments, and ensuring accurate reporting and compliance with company policies, safety standards, and site operational requirements.
Key Responsibilities
1. Vehicle & Equipment Management (Site-Based)
Assist in managing and monitoring company vehicles and equipment assigned to site.
Maintain updated records of vehicle and equipment deployment, availability, condition, and assignments.
Ensure proper usage of vehicles and equipment in accordance with company policies and site regulations.
Support timely mobilization and delivery of vehicles and equipment to site as per operational requirements.
2. Maintenance & Repairs Coordination
Coordinate preventive and corrective maintenance with approved workshops, suppliers, and company mechanics.
Act as the coordination point between site operations and workshops/mechanics for servicing and repairs.
Follow up on servicing schedules, breakdowns, and repair completion to minimize downtime.
Verify completed maintenance work and ensure all supporting documentation is collected and filed.
3. Driver & Operator Coordination
Coordinate daily vehicle and equipment assignments with drivers and operators.
Ensure compliance with company policies, safety procedures, and site rules.
Monitor attendance, performance, and conduct of drivers and operators and report issues when required.
4. Fuel Coordination
Monitor fuel issuance, consumption, and reconciliation for vehicles and equipment.
Maintain accurate fuel logs and investigate abnormal fuel usage or discrepancies.
Coordinate with fuel suppliers or internal fuel points as required on site.
5. Reporting & Documentation
Prepare and submit fleet-related reports (daily, weekly, or monthly as required).
Maintain accurate records of vehicle usage, fuel consumption, maintenance, equipment delivery, and incidents.
6. Interdepartmental Coordination
Coordinate with Construction, HSE, Procurement, Finance, HR, and other site departments as required.
Liaise with logistics teams, workshops, and suppliers to support uninterrupted site operations.
7. Health, Safety & Compliance
Ensure vehicles and equipment meet safety and operational standards before deployment.
Assist in reporting and documenting accidents, incidents, and near-miss cases involving fleet assets.
Ensure compliance with traffic laws, site safety rules, and company fleet policies.
Requirements
High school diploma or equivalent (required).
Diploma or certificate in Logistics, Transport Management, Automotive, or related field is an advantage.
Minimum 1–2 years’ relevant experience in fleet operations, transport coordination, equipment management, or site administration.
Previous experience as a Fleet Assistant, Workshop Coordinator, or Maintenance Coordinator is highly desirable.
Experience working in construction, project-based, or site environments preferred.
Practical exposure to vehicle/equipment maintenance coordination and supplier follow-up.
Experience preparing fleet reports, fuel reconciliation, and maintenance records.
What make us a great place to work
Docol Group offers a competitive salary, professional development opportunities, and the chance to be part of a leading company committed to making a difference in East Africa. If you have the experience and drive to excel in this role, we would love to hear from you.
How to Apply
Please fill out the application form below this post and upload your updated CV and cover letter. Shortlisted candidates will be contacted for interviews.
